Press "Yes" to indicate that that is correctħ.Select the action "display a Desktop Alert"ĩ.If needed move the "display a Desktop Alert" rule all the way to the top This means that when you have added extra actions to the rule, like forwarding it to another address, this action won’t be executed either.Ī better solution it to create a generic rule with no conditions and just the action to display the Desktop Alert.ġ.Tools-> Wizards and Alerts… (press OK if you get an HTTP warning)ģ.Select "Start from a blank rule" and verify that "Check messages when they arrive" is selectedĤ.Press Next to go to the Conditions screenĥ.Verify that no condition is selected and press NextĦ.A warning will pop-up stating that this rule will apply to all messages. There are no automatic notifications when a folder is shared, so it is important that the folder.
Another annoying change is Microsoft Outlook 2013s notifications. Shared folders must be manually added to your list of folders. Besides the fact that it is very tiresome, the real downside of this is that when you are in an Exchange organization the rule will become a local rule so that it will only execute when Outlook is running. When those folders had around 10K messages in them, I saw mail get stuck Downloading. To workaround this you can add the action "display a Desktop Alert" to each and every rule. This means that when you have a rule configured to move your mail to a different folder the Notification won’t show. In the “Rules And Alerts” window, click “New Rule."It only works on the Inbox folder" By default the new New Mail Desktop Alert will only show when the mail is delivered to the Inbox (as the option says as well in Tools-> Options-> button E-mail Options-> button Advanced E-mail Options). In the Home tab, click Rules > Manage Rules & Alerts. If you want to be alerted when you receive an email from a particular domain, such as a specific client or your home email domain, you’ll need to set up a rule from scratch. From now on, you’ll be alerted whenever you receive a message from that email address. You can use the play button in the “Create Rule” window to hear the sound before you confirm your choice.Ĭlick “OK” in the Create Rule window, and your rule is set. The notification settings you configure are applied to all new messages that arrive in Outlook, no matter which account they are associated with. wav files to hand, so navigate to C:\Windows\Media (or /System/Library/Sounds/ if you’re using Outlook on a Mac) and choose the sound you want. If you choose “Play A Selected Sound,” then you’ll have to choose a sound file to play. Switch on the checkbox next to the sender’s name and then choose “Display In The New Item Alert Window” and/or “Play A Selected Sound.”
#Outlook for mac notification for other folders how to#
RELATED: How to Get Notifications for Only the Emails You Care About in GmailĪlternatively, select the email, and on the Home tab of the ribbon, click Rules > Create Rule. In the Type box, select which folder you need to open (Inbox, Calendar or Contacts). In the Open Other User's Folder window, in the User box, type the email address of the folder's owner, or select the user from the address book. If you’ve turned off all alerts in Outlook, you’ll still get an alert if you have a rule set up to do so. To open a shared Inbox, Contacts or Calendar folder: In Outlook go to File > Open > Other User's Folder. When you set up a custom alert using a rule, it overrides the default alert permissions you’ve set up. We’ve covered rules in general previously, so have a quick look if you’ve never used them before. Microsoft Outlook lets you set up custom alert rules for specific email addresses or entire domains. RELATED: How to Only Get Notifications for Emails You Care About on Your iPhone
But what if you really need to know when an email arrives from your boss, a client, or someone else important to you? If email alerts from Outlook are distracting you, the easiest thing to do is to turn them off. Rather than getting alerts every time an email arrives, configure Microsoft Outlook to only alert you when the important stuff hits your inbox, rather than any old email that can wait until you check your inbox. Some emails are more important than others.
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